Scotch Whisky Education | Edinburgh Whisky Academy - Edinburgh Whisky Academy

Terms and Conditions

Course booking Terms and Conditions (“Terms”) and Cancellation Policy

The following Terms and Conditions (“Terms”) are the terms on which The Edinburgh Whisky Academy (“EWA”), a Scottish private company limited by shares incorporated in Scotland under the Companies Act 2006 on 30 July 2015 with registered company number SC511961 and having its registered office at 23b Windsor Street, Edinburgh, Midlothian, Scotland, EH7 5LA (“EWA”) provides courses to a person or business (each a “Candidate”).


  1. Acceptance


  1. The Terms and any appendix hereto constitute the contract between EWA and the Candidate. The Terms are deemed to be accepted upon booking of the Course. Continued attendance and booking deems further acceptance.     


  1. Booking
    1. Current course costs and dates are available on our website
    2. EWA reserves the right to vary the course costs and dates without notice.
    3. It is the responsibility of the Candidate to ensure they have read the course content and that  the course will meet the necessary training needs.       
    4. The Candidate’s place(s) is/are only confirmed upon receipt of the enrolment details and full payment.

  2. Invoicing and payment         
    1. Payment is due at the time of booking the course.


  1. Payment shall be made in Great British Pounds Sterling (£), via cheque, credit/debit card or BACS. Payment is deemed to be made when EWA receives the payment.
  2. Time shall be of the essence for payment and the Candidate will make payment without any set-off, compensation or deduction of any kind.              
  3. If payment of the fees are not received within the specified period then without prejudice to any other right or remedy available, EWA will be entitled to cancel the Contract and allocate this persons place on the course to someone else. EWA will do its best to provide written notice will be given prior to this, however there is no obligation upon EWA to do so. 
  4. Any late payments will attract interest at the rate of eight per cent (8%) per annum above the base rate from time to time of the Bank of Scotland, until the amount due has been paid in full.              
  5. Should there be an error in the pricing on the website EWA reserves the right not to honour the price. The normal price of the course will be offered.



  1. Course attendance and certification              
    1. Candidates will receive joining instructions via email to the email address provided on the enrolment form.


  1. It is the responsibility of the Candidate to ensure that these details are up to date and that EWA are promptly notified of any changes.


  1. It is the responsibility of the Candidate to ensure they have read and understood the Policies and Procedures of EWA, which will be emailed to them upon receipt of the deposit.       
  2. It is the responsibility of Candidate to ensure they have received any necessary pre-course reading modules along with the relevant learning outcomes.       
  3.  If these are not received, it is the responsibility of the Candidate to contact the EWA to arrange for them to be reissued.           
  4. Failure to attend the course will result in the full cost being incurred.    
  5. No certificate(s) shall be issued whilst there is an outstanding balance (including interest on overdue balances and statutory compensation) due to EWA.         
  6. All Certificates will be posted to the address given on the enrolment form. It is the responsibility of the candidate to inform EWA of any address changes.          
  7. Duplicate certificates may incur a cost.
  8. It may be necessary, for reasons beyond the control of EWA, to change the course content and/or timing of the programme, the date, the venue or the tutor. EWA endeavours to take all reasonable steps to notify the Candidate of such changes. EWA are not liable for any loss incurred from such changes.  


  1. Cancellations and Amendments      
    1. All requests for cancellations and/or transfers must be received in writing.


  1. It is at the sole discretion of EWA as to whether a cancellation and/or transfer is allowed.
  2. It is recommended that the Candidate takes out comprehensive insurance to cover any unforeseen cancellation. 


  1. Any cancellation/ transfers will become effective on the date of processing by EWA. EWA intends to process changes/ transfers within 7 working days, however this period may be longer during peak periods. EWA accepts no liability for costs incurred with regards to the delayed processing of changes/transfers;



  1. The following cancellation charges will apply:


  1. If the cancellation is processed more than 56 days prior to the start of your course, an admin fee of £50 plus VAT will be payable; If the cancellation is processed between 56 and 30 days prior to the start of your course, you will be charged 50% of the course cost plus an admin fee of £50 plus VAT.
  2. If the cancellation is processed between 30 and 14 days prior to the start of your course, you will be charged 75% of the course cost plus an admin fee of £50 plus VAT.               
  3. If the cancellation is processed less than 14 days before the start of your course or on or after the commencement of the course, you must pay the full course cost.  
  4. In the event of a Candidate being unable to attend, EWA has the discretion to accept substitution of another Candidate on the condition that written notification of the substitution has been processed by EWA at least 14 days prior to the course start date and an administration fee of £50 plus VAT has been paid.       
  5. If the Candidate named on the booking form is unable to attend, and cannot or does not wish to transfer their place to another Candidate, a percentage of the total course fee paid may be accepted as payment towards a place on the same or another course that takes place within 6 months following the originally booked event – this is subject to the number of places available and is at the discretion of EWA. The following amounts are payable for transfer:    
    1. If the transfer request is processed more than 56 days prior to the start of your course, a fee of £50 plus VAT admin fee is payable to transfer.          
    2. If the transfer request is processed between 56 and 30 days, 50% of course fee plus £50 plus VAT admin fee is payable to transfer.
    3. If the transfer request is processed less than 30 days notice before the start of your course there is no transfer available.
  6. Payment for any transfers will be due at the time of booking the transfer.


  1. Candidates are only permitted one course transfer per booking.  Full course fees will be charged for further transfers.


  1. In the event of there being insufficient numbers booked onto a course EWA reserves the right to cancel or postpone the course.             
  2. In the event of cancellation of a course by EWA, we will endeavour where possible, although there is no requirement, to inform Candidates a week before the course is due to take place, or should the cancellation take place less than a week before the Course start date, at EWA’s earliest opportunity. In the event of cancellation by EWA, all course fees paid will be reimbursed in full, or the payment will be transferred in full to another EWA course. EWA shall not accept liability for any consequential loss and shall have no liability to reimburse any other costs that may have been incurred, including transport costs, accommodation etc.


  1. In the event of any cancellation or transfer, sums due to be returned to the candidate will be returned via the method in which payment was received.  EWA reserves the right to recover any bank charges payable on the transfer.



  1. Course Provisions


  1. All accommodation, travel and other costs are the responsibility and expense of the Candidate.


  1. A buffet lunch is provided on all full day courses unless otherwise stated. The cost is included in the price quoted. Any special dietary requirements need to be detailed in the enrolment form.


  1. Limitation of liability            
    1. Nothing in these Terms will limit the liability of EWA for personal injury or death caused by EWA’s negligence.


  1. Without prejudice to Term 7.1, and except to the extent implied by law and which by law cannot hereby be excluded, EWA shall not be liable to the Candidate or any third party for any loss of profit, consequential or other economic loss suffered by the Candidate in connection with any contract (direct or indirect).


  1. In any event, the maximum liability of EWA under or otherwise in connection with these Terms or its subject matter shall, subject to clause 7.4, not exceed the Price under the contract.


  1. If any sub-clause of this Clause 7 is held to be invalid or unenforceable under any applicable statute or rule of law then it shall be deemed to be omitted, and if as a result EWA becomes liable for loss or damage which would otherwise have been excluded then such liability shall be subject to the remaining sub-clauses of this Clause 7.



  1. Variation
    1. This version of the Terms is effective from 01 September 2016. These Terms are subject to change by EWA without notice.


  1. No variation of these Terms shall be valid unless the details of such variation are set out in writing, signed and agreed by the director of EWA.



  1. Force Majeure         
    1. EWA shall not be liable for any default, delay or failure to fulfil any obligation under any contract which is due to any circumstance beyond the reasonable control of the Company including, but not limited to, Acts of God, war, fire, strike lock-out, industrial action, tempest, accident, civil unrest, riot, acts of civil or military authorities, flood, earthquake or shortage of supply. 



  1. General


  1. The headings contained within these Terms are for convenience only and do not affect their interpretation.


  1. Unless the content requires otherwise, references to the singular include the plural and references to the masculine include the feminine and vice versa.


  1. If any term or provision of these Terms is held invalid, illegal or unenforceable for any reason by any Court of competent jurisdiction, such provision shall be severed and the remainder of the provisions hereof shall continue in full force and effect as if these Terms had been agreed with the invalid, illegal or unenforceable provision eliminated.


  1. EWA may without the consent of the Candidate sub-licence or delegate its rights or obligations under any part of these Conditions but will retain responsibility to the Candidate for the proper performance of such obligations. The Candidate is not permitted to assign the benefit or burden if any contract without EWA’s written consent.


  1. Governing law and jurisdiction


These Terms shall be governed and construed in accordance with the Laws of Scotland, and the parties hereby submit to the exclusive jurisdiction of the Scottish Courts.



  1. Entire Agreement  

These Term, together with the current EWA website prices, course details, EWA contact details and any EWA policy documents, set out the whole of our agreement relating to the supply of the course and associated materials and services to you by EWA. EWA shall have no liability for any such representation being untrue or misleading.